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Build timelines in PowerPoint or online. It is common to present project plans, proposals and project reviews to clients and executives in PowerPoint.
In this tutorial I will show you how to prepare your Microsoft Project Gantt chart and how to export it to PowerPoint.
If you wish to learn how to make a timeline in MS Project, please see our step by step guide here. Microsoft Project , , and are all strong project planning tools but each produces complex Gantt charts that are difficult for audiences to follow. In this tutorial I demonstrate two options for preparing project plans as PowerPoint presentations. Presentations to clients and executive need to be simple and easy to understand. If the Gantt Chart Wizard is hidden in Microsoft Project you will need to add it to the ribbon by following these steps.
This adds a new section to that tab of your Microsoft Project ribbon. The new section will be listed as New Group Custom. I called mine Visual Tools.
In the column on the right highlight the new group you created in step C I named mine Visuals Tools. Click OK to exit. Click on the Gantt Chart Wizard button and the first styling option you get is to select what type of Gantt information you want to display. For client and executive presentations keep project visuals simple to understand by displaying only Standard information. The second step of the Gantt Chart Wizard allows you to select text you want to display alongside your tasks bars.
To keep my Gantt chart uncomplicated I selected Dates. Further down in this Microsoft Project tutorial I show you how to add additional information to any task. The final step of the Gantt Chart Wizard is to select whether you want to display links between dependent tasks.
I opted not to show these links in an effort to keep my MS Project Gantt chart as easy to read as possible. From the Format tab, drop down the Format control to change the appearance of your tasks. Here you can add and rearrange important elements to your MS Project Gantt chart.
Now you need to create an image you can paste into PowerPoint. Microsoft Project has a feature called the Copy Picture tool which allows you to choose which tasks you want to show in your visual. This is useful for paring down project tasks to the ones that are critical for your presentation.
In the example below I selected all my Summary Tasks rows. On the Task tab drop down the Copy button to find the Copy Picture control. Set your timescale and click OK. Browse to your GIF and right click to open it with an editing tool like Paint, or click on it to open it in a browser. Copy your image with a snipping tool or cropping tool and paste it onto your PowerPoint slide. The Project tutorial demonstrated how to format your Microsoft Office Gantt chart into a presentable image and how to paste it into PowerPoint as a static visual.
Read the section below to learn how to import your. PowerPoint is a visual application and better suited for creating the type of visuals client and executive expect.
Office Timeline is a PowerPoint add-in that imports data directly from Microsoft Project and transforms it into rich visual Gantt charts instantly. Since these charts are a native PowerPoint slides, they can be opened, shared, presented, updated or edited by anyone who has PowerPoint. You will need to install Office Timeline Basic , which will add a timeline maker tab to the PowerPoint ribbon image below. Click on Microsoft Project in the Import wizard and select the mpp file you wish to load.
Now, from the. You can choose to display some or all of the imported items. Mine looked like this and it took less than a minute to make. Click the Sync button on the Office Timeline ribbon to update your Gantt whenever the data changes in your Project file. The sync wizard will identify any changes to the mpp file. Select the changes you want to accept and click Finish to update your Microsoft Office Gantt chart.
Your slide can be updated in real-time. Below, I synchronized my Gantt chart with its linked MS Project file to add tasks and milestones, and then I made some styling changes – for example, changing colors, shapes, and text positions, and switching the timescale from months to weeks.
All of this was instantly done using the Style Pane. Large-scale PowerPoint clinical trial roadmap template featuring color-coded elements to highlight the main phases necessary for a drug or procedure to receive FDA approval.
Swimlane timeline template that outlines the major components of business continuity management in order to guide professionals in their risk-mitigation efforts. Swimlane diagram example that includes diverse milestones and tasks to mark distinct phases and major events for managing technological updates in your organization.
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Simple Gantt chart diagram with well-defined tasks and milestones that help you clearly outline any project schedule. Simple yet professionally-designed project template focusing on major milestones and due dates for you to be able to create easy-to-follow, high-level project timelines for proposals, campaigns, status reports and reviews.
A visual template highlighting project key tasks and milestones so that you can present just the right amount of detail to both project and non-project audiences. Free PowerPoint Gantt chart example that gives a high-level snapshot of a project and communicates its essential aspects on a single slide. Login Products Office Timeline Add-in. Download Free Edition. Office Timeline Online. Make Timelines Online. See premium version Free Online timeline maker See tutorials.
Need Swimlanes for your project? Get Swimlanes. Free templates Build timelines in PowerPoint or online. Gantt Chart Templates. Timeline Templates. Align programs and projects on one slide with multi-level Swimlanes. Play Video. Download Office Timeline Free. Microsoft Tutorial Template. See our free Gantt chart template collection.
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Excellent English writing and editing abilities, error-free grammar, and educational content. Copy Editor for M&A content – read by investment bankers, private. Microsoft Project has the options available for viewing and printing a Gantt chart that can be saved as an Adobe pdf file. A Gantt Chart can be used to break down a project by defining Tasks in the WBS Schedule Pro can be accessed from within Microsoft Project , and.